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Inventory

Utility Company Reporting & Cable TV Reporting

Utility Company Inventory Reporting System

The Rules for Real Property Tax Administration, Section 8197-2, establish the filing requirements and dates for utility property owners in New York State to file their inventory reports and related financial data. In addition, Real Property Tax Law Section 604 allows for a monetary fine and the loss of the right to review your Special Franchise Assessments if the required reports are not transmitted by the time specified in the Rules. An extension of time to file will not be considered without a written request demonstrating a valid cause for your late filing. The dates for filing of these reports are:

 Utility Company
Filing DateUtility Company Filing Requirement

April 30, 2017
May 15, 2017
Financial Reports
Regulated & Non-regulated Companies Annual Financial Report
FERC Regulated Transmission Pipeline Companies
April 30, 2017

Inventory Reports
Full Detail Inventory Reports
Location and Description of Structural Items
Telecommunication Company Supplemental Report
Requests for Functional and Economic Obsolescence

August 15, 2017 Significant Change Inventory Reports

Financial Reports

For regulated utility companies, submit a copy of your Annual Financial Report completed for your appropriate regulatory agency (i.e. Public Service Commission, FERC) for the year ending December 31, 2016. For non-regulated companies, submit a copy of your complete audited financial statements (income statement and balance sheet) for the year ending December 31, 2016.

Addendum to the Financial Report

Please complete Form RP 6.5 supplying your allowance on common equity as of December 31, 2016 and other information from your latest rate case. This information should be submitted with your financial reports.

RP-6.5 Addendum to the Financial Report

Inventory reports

Full Detail Inventory Reports

The following EXCEL templates may be used. If assistance is required, please contact an ORPTS staff member.

Required Supplemental Information

Telecommunication companies (non-traditional telephone companies) with fiber optic lines should submit this report, which will provide more specifics regarding their fiber lines residing within New York State.

In addition, ORPTS requests that transmission pipeline companies submit the following supplemental data:

  • Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through New York State
  • Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through system-wide
  • Miles of pipe located in New York State
  • Miles of pipe system-wide
  • Total investment of transmission system in New York State

Location and Description of Structural Items

Form RP 1.1 is provided for the identification of your situs type property reported on Form RP 2.1. The clear identification of this property will enhance the quality of any Advisory Appraisals provided and enhance your property's identification on the assessment rolls.

Requests for Functional / Economic Obsolescence

Any requests for functional and/or economic obsolescence, including the documentation needed to support such requests, must be submitted with your annual inventory reports. Your application should include the amount or percentage of obsolescence you are requesting and the methodology used. ORPTS will review your request to determine if any obsolescence is justified. It is imperative that all related inventory, financial data, and obsolescence requests, as well as supporting documentation for your requests, be submitted to ORPTS by April 30.

Important additional information on economic obsolescence

Economic Calculation Templates for:

Additional information on obsolescence based on utilization.

Templates for Telecommunication Companies:

Significant Changes Property Report

ORPTS Rules for Real Property Tax Administration require that all companies report actual changes which have occurred to plant and equipment, since their last full inventory report. This should include any new construction, retirements, or acquisitions of $25,000 or greater, which have occurred between January 1st - June 30, 2017.  These significant changes are now due August 15, 2017.  Please report this information on either of the following forms:

 Cable TV
Filing DateCable TV Filing Requirement

April 30, 2017
Financial Reports
CATV Annual Financial Report (AFR)
or
Application for Exemption from Filing Financial (Small Systems)
August 31, 2017

Inventory Reports
Inventory Submission Verification Form RP-1
Mass Inventory RP-8.1
Connections/Nodes RP-4.9
Average Cost Per Mile Report RP-8.2/8.3

Updated: