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Department of Taxation and Finance


Utility company reporting and cable TV reporting

See Utility Company Inventory Reporting System for options and instructions on how to access the reporting system.

The Rules for Real Property Tax Administration, Section 8197-2, establish the filing requirements and dates for utility property owners in New York State to file their inventory reports and related financial data. In addition, Real Property Tax Law Section 604 allows for a monetary fine and the loss of the right to review your Special Franchise Assessments if the required reports are not transmitted by the time specified in the Rules. An extension of time to file will not be considered without a written request demonstrating a valid cause for your late filing. The dates for filing of these reports are as follows.

 Filing requirements for utility companies
Filing dateRequirement
April 30, 2018 Financial reports for regulated and non-regulated companies (Annual Financial Report)
May 15, 2018 Financial reports for FERC regulated transmission pipeline companies
April 30, 2018 Inventory reports, which include the following (if applicable):
  • full-detail inventory reports,
  • reports about location and description of structural items,
  • telecommunication company supplemental report, and
  • requests for functional or economic obsolescence.
August 15, 2018 Significant change inventory reports

Financial reports

For regulated utility companies, submit a copy of your Annual Financial Report completed for your appropriate regulatory agency (i.e. Public Service Commission, FERC) for the year ending December 31, 2017. For non-regulated companies, submit a copy of your complete audited financial statements (income statement and balance sheet) for the year ending December 31, 2017.

Addendum to the financial report

Please complete Form RP 6.5, Addendum to the Financial Report, supplying your allowance on common equity as of December 31, 2017 and other information from your latest rate case. This information should be submitted with your financial reports.

Complete Form RP-6.5

Inventory reports

Full-detail inventory reports

The following EXCEL templates may be used. If assistance is required, please contact an ORPTS staff member.

Required supplemental information

Telecommunication companies (non-traditional telephone companies) with fiber optic lines should submit a telecommunication company supplemental report, which will provide more specifics regarding their fiber lines residing within New York State.

Get Telecommunication Supplemental Report

In addition, ORPTS requests that transmission pipeline companies submit the following supplemental data:

  • Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through New York State
  • Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through system-wide
  • Miles of pipe located in New York State
  • Miles of pipe system-wide
  • Total investment of transmission system in New York State

Location and description of structural items

Form RP 1.1, Description Report Template, is provided for the identification of your situs type property reported on Form RP 2.1. The clear identification of this property will enhance the quality of any Advisory Appraisals provided and enhance your property's identification on the assessment rolls.

Complete Form RP 1.1

Requests for functional or economic obsolescence

Any requests for functional or economic obsolescence, including the documentation needed to support such requests, must be submitted with your annual inventory reports. Your application should include the amount or percentage of obsolescence you are requesting and the methodology used. ORPTS will review your request to determine if any obsolescence is justified. It is imperative that all related inventory, financial data, and obsolescence requests, as well as supporting documentation for your requests, be submitted to ORPTS by April 30.

For important additional information, see Economic obsolescence.

Economic calculation templates for:

For additional information, see Obsolescence based on utilization.

Templates for telecommunication companies:

Significant changes property report

ORPTS Rules for Real Property Tax Administration require that all companies report actual changes which have occurred to plant and equipment, since their last full inventory report. This should include any new construction, retirements, or acquisitions of $25,000 or greater, which have occurred between January 1 and June 30, 2018. These significant changes are now due August 15, 2018. 

Please report this information on either of the following forms:

 Filing requirements for cable TV companies
Filing dateRequirement
April 30, 2018 Financial reports:
August 31, 2018

Inventory reports, which include the following (if applicable):