Inventory

Utility company reporting and cable TV reporting

The Rules for Real Property Tax Administration, Section 8197-2, establish the filing requirements and dates for utility property owners in New York State to file their inventory reports and related financial data. In addition, Real Property Tax Law Section 604 allows for a monetary fine and the loss of the right to review your Special Franchise Assessments if the required reports are not transmitted by the time specified in the Rules. An extension of time to file will not be considered without a written request demonstrating a valid cause for your late filing. The dates for filing of these reports are as follows.

Financial reports

For regulated utility companies, submit a copy of your Annual Financial Report completed for your appropriate regulatory agency (i.e. Public Service Commission, FERC) for the year ending December 31, 2021. For non-regulated companies, submit a copy of your complete audited financial statements (income statement and balance sheet) for the year ending December 31, 2023.

Addendum to the financial report

Please complete Form RP 6.5, Addendum to the Financial Report, supplying your allowance on common equity as of December 31, 2023 and other information from your latest rate case. This information should be submitted with your financial reports.

Complete Form RP-6.5

Inventory reports

Full-detail inventory reports

The following EXCEL templates may be used. If assistance is required, please contact an ORPTS staff member.

• RP-1 Utility Inventory Submission Verification Form
• 2.1 Structural Property Template
• 4.1 Mass Property Template
• 4.6 Mass Property - Transmission Pipeline Companies Template
• 5.1 Property Balance Report Template
• Explanation of Template Column Headings

Required supplemental information

Note: Effective January 1, 2020, the valuation date for special franchise will be January 1 of the year prior to the roll year.  As a result, significant change reports will no longer be required beginning in 2020. 

Telecommunication companies (non-traditional telephone companies) with fiber optic lines should submit a telecommunication company supplemental report, which will provide more specifics regarding their fiber lines residing within New York State.

Get Telecommunication Supplemental Report

In addition, ORPTS requests that transmission pipeline companies submit the following supplemental data:

• Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through New York State
• Amount (barrels, dekatherms/MCF) of gas or liquids delivered or passed through system-wide
• Miles of pipe located in New York State
• Miles of pipe system-wide
• Total investment of transmission system in New York State

Location and description of structural items

Form RP 1.1, Description Report Template, is provided for the identification of your situs type property reported on Form RP 2.1. The clear identification of this property will enhance the quality of any Advisory Appraisals provided and enhance your property's identification on the assessment rolls.

Complete Form RP 1.1

Requests for functional or economic obsolescence

Any requests for functional or economic obsolescence, including the documentation needed to support such requests, must be submitted with your annual inventory reports. Your application should include the amount or percentage of obsolescence you are requesting and the methodology used. ORPTS will review your request to determine if any obsolescence is justified. It is imperative that all related inventory, financial data, and obsolescence requests, as well as supporting documentation for your requests, be submitted to ORPTS by April 30.

For important additional information, see Economic obsolescence.

Economic calculation templates for:

• Electric & Gas Companies
• Natural Gas Pipeline Companies
• Telephone Companies
• Water Companies

For additional information, see Obsolescence based on utilization.

Significant changes property report

Effective January 1, 2020, the valuation date for special franchise will be January 1 of the year prior to the roll year.  As a result, significant change reports will no longer be required beginning in 2020.