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Quarterly Report Sample - Potential Contradictions

The Sales with Potential Contradictions report shows a list of sales where:

  1. Assessment equals Sale Price
  2. The transfer of property is potentially between relatives. Potential relative sales are identified via a computer
    search, based on similar entries in the buyer and seller name fields. If the data is accurate
    (i.e., AV and Sale Price are really equal or parties to the transfer are not related) then, no
    response or correction is necessary.

Sales on this report have not been excluded by ORPTS and require local review to determine if any of these sales
need correcting. If so, please send corrections to ORPTS (indicate relative sale or correct Sale Price or Assessment).

Instructions:sales with potential contradictions
For more information about specific items on the form, scroll to the bottom of the page to read information about each item.

 

Item Description
one The County, Town and SWIS Code uniquely identify the location in New York State for the data on the report.
two Sales with Potential Contradictions
Identification of the sales listed on this report have been made via a computer search on the buyer and seller names and AV and Sale Price fields.
three The Sales with Potential Contradictions report will display the sale date range selected. The sample report reflects sales from April through June 2001.
four Page 4 of 4 indicates that the currently displayed page is page number 4 of a total of four pages. This last page of the report provides summary information for the entire report at the bottom of the page.
five

Sale Date and Date Deed Recorded
Date of Sale = date of transfer (item 12 on RP-5217) and is labeled 'Sale Date' on the RPS sales update
screen.

Date Deed Recorded = date the deed was recorded with the County Clerk (item C2 of RP-5217) and is labeled 'Deed Date' on the RPS sale update screen.

six

The Book/Page is the information (Liber/Page) from the deed. This data is a unique identifier used to match the local corrections (RPS and paper) to the ORPTS database. If this information is not correct two problems arise:

  1. When book/page is different between the two files, a match may not be found creating problems in updating the sale.
  2. If an assessor correction contains an incorrect county, book and page, which matches an existing county, book and page on the sales database, then a sale would be incorrectly updated
seven

The Parcel ID is the S-B-L or the Roll ID unique to each parcel within a municipality.

eight Assessment:
This is the Total Assessed Value based on the latest final assessment roll at the time of sale.

Sale Price:
The sale price represents the Full Sale Price minus Personal property. Full Sale Price is used by ORPTS in RAR, COD, and Equalization Rate calculations.
nine MV Ratio
The ratio of Assessed Value (AV) to Sale Price (SP). The assessed value and sale price values used are
displayed in the column directly to the left of the AV/SP Ratio. A ratio close to 100 means that the two numbers are close to each other.
ten

Buyer Name
Seller Name
The buyer and seller name fields are used to identify sales involving government agencies or lending institutions or estate sales that are listed on the Sales with Potential Contradictions report.

eleven Reason for Exclusion
The reason for exclusion field describes why the 'keyword' edit program located a potential contradiction. Sales on this report have not been excluded by ORPTS and require local review to determine if any of these sales need correcting. If so, please send corrections to ORPTS (indicate relative sale or correct Sale Price or Assessment). Examples include: Assessment equals Sale Price, Sale Between Relatives.

 

Updated: