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RPS035 transmittals

To be eligible for State Aid for Cyclical Reassessments, municipalities must transmit sales files at least quarterly. Follow the instructions below to establish a schedule and work with your regional Customer Relationship Manager (CRM) to monitor the status. Your CRM can provide statistics and answer any questions you may have.

How to transmit RPS035

Step 1: Apply for approval of RPS035 transmittals and a schedule

Use form RP-5217 App-1 Application/Agreement for RPS035 Transmittal to ORPTS to set up a schedule and associated responsibilities. The instructions are on the back of the form.

RPS035 transmittal schedule options
Monthly schedule
Transmit to ORTPS onSale dates to be included
January 15 November sales
February 15 December sales
March 15 January sales
April 15 February sales
May 15 March sales
June 15 April sales
July 15 May sales
August 15 June sales
September 15 July sales
October 15 August sales
November 15 September sales
December 15 October sales
Bi-monthly schedule
Transmit to ORPTS onSale dates to be included
February 15 November and December sales
April 15 January and February sales
June 15 March and April sales
August 15 May and June sales
October 15 July and August sales
December 15 September and October sales
Quarterly schedule
Transmit to ORPTS onSale dates to be included
February 15 October, November and December sales
May 15 January, February and March sales
August 15 April, May and June sales
November 15 July, August and September sales

Step 2: Review, verify and enter sales into RPS or compatible system

  1. Enter every sale, including valid, invalid, arms length and non-arms length sales.
  2. Run the accumulated sales report (RPS035P3) before extracting the RPS035 file

Step 3: Extract and transmit the RPS035 file

  1. Extract the RPS035 file.
  2. To ensure that you will transmit all sales, compare the number of sales on the RPS035P3 report to the total on the RPS035P1 report.
  3. Open the file to ensure it is complete.
  4. In addition to the file, the transmittal should include the RPS035P1 report.
  5. Keep a copy of the RPS035P1 report for your files.
  6. Email or mail the file to the Office of Real Property Tax Services (ORPTS):

Email: orpts.saleint@tax.ny.gov

NYS DEPARTMENT OF TAXATION AND FINANCE
OFFICE OF REAL PROPERTY TAX SERVICES
DATA MANAGEMENT UNIT — SALES PROCESSING
WA HARRIMAN STATES CAMPUS
ALBANY, NY 12227

Within 2 weeks of transmitting, ORPTS will notify you that your file is processed. If you do not receive notification, contact ORPTS at the email address above or at 518-474-1170.

Updated: