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PrompTax Program

What is PrompTax? 

PrompTax is an electronic filing and payment program that's mandatory for certain businesses. The Tax Department notifies you by mail if you're required to participate.

Log in to your Business Online Services account to file and pay or update your existing account information.

Log in to PrompTax  View our demo to learn how to update your information.

Who must participate

Type of tax You're mandated if your:
Withholding tax (metropolitan commuter transportation mobility tax is paid at the same time as withholding tax) Aggregate tax withheld through Form NYS-45, Quarterly Combined Withholding, Wage Reporting and Unemployment Insurance Returns, filed for the previous tax year is $100,000 or more.
Sales and compensating use tax Tax liability for the June 1 through May 31 period immediately preceding the previous June 1 through May 31 is more than $500,000.
Prepaid sales tax on motor fuel and diesel motor fuel Tax liability for the June 1 through May 31 period immediately preceding the previous June 1 through May 31 period is more than $5 million.
Petroleum business tax Tax liability (exclusive of section 301-h carrier tax liability) for the June 1 through May 31 period immediately preceding the previous June 1 through May 31 period is more than $5 million.

If you're a mandatory participant and fail to enroll, the Tax Department could assess a $5,000 penalty, plus $500 for each additional month or part thereof that you fail to enroll.

Voluntary participation

Withholding tax filers:

  • You may enroll in the PrompTax program through your Business Online Services account. To enroll:
    1. Log in to your Business Online Services account.
    2. Select Employment and withholding taxes under Services in the left-hand menu.
    3. Select PrompTax withholding tax/MCTMT in the drop-down menu.

Other tax type filers:

  • You must contact the department to enroll in the PrompTax program for sales and compensating use tax; petroleum business tax; or prepaid sales/motor fuel tax.

How to opt out (volunteers only)

Withholding tax filers:

  • You may opt out of the PrompTax program through your Business Online Services account. 

Other tax type filers:

  • You must contact the department to opt out of the PrompTax program for sales and compensating use tax; petroleum business tax; or prepaid sales/motor fuel tax.

Payment options
Refer to the pages below to learn about the payment methods available for your tax type.

Special circumstances
If you have special circumstances and meet certain criteria, you may apply for an exemption from mandatory participation in the PrompTax program.

For more information
For additional details on required PrompTax participation, program benefits, enrollment, the payment options, filing due dates, and more, see:

Find Frequently Asked Questions (FAQs) in the Business Answer Center.

If you have any questions, call the PrompTax Customer Service Center for more information.

 

Updated: January 29, 2016