Real Property Tax Administration Committee
Mission statement, principles and values guidelines and ground rules
(Adopted June 29, 1995, amended June 15, 2000)
The mission of the Real Property Tax Administration Committee is to establish and maintain a continuing platform where members can examine issues of mutual concern regarding the Real Property Tax Administration process in New York State. Through respect and cooperation among its members, the committee will seek and encourage meaningful and constructive solutions to the many issues facing the many tiers of government for today and the future.
(Adopted June 29, 1995)
An important adjunct to the mission statement are the principles and values to wit:
Principles and Values:
- We will work together to build a relationship between the levels of government, respecting each others role, responsibility and need for autonomy.
- We will openly and professionally communicate using data whenever possible to support and promote appropriate change.
- We will be progressive proponents of modernizing and changing the system to meet the needs of our ever changing social, economic and political climate.
- We acknowledge that for each of us the end user is not any one of us; it is the taxpayer and that we all have the responsibility to build a system that best serves property taxpayers.
- We agree to value each others role in the system.
- We value efficiency, effectiveness and most importantly fairness as the critical measures for determining excellence.
(Adopted October 17, 1991)
- We all come to the table with the willingness to listen and learn from each other.
- We agree to be professional, courteous and constructive.
- We agree that the purpose for getting together is to develop and foster a mutually beneficial working relationship and to balance the issues of today with our hopes and goals for the future.
- We understand that while we share common interest and have mutual goals, each of us has the right and responsibility to pursue what we believe to be the best means to fulfilling our respective purposes. We seek a collaborative approach wherever possible.
(As revised, initially adopted October 17, 1991, amended December 13, 2001)
- Meetings are lead by a facilitator. The role of the facilitator is to manage the meetings and help the group develop a workable problem-solving process. The facilitator remains content neutral.
- ORPS is responsible for recording. The recorder is responsible for documenting salient issues, opinions and decisions. Draft minutes are sent with the agenda for the next meeting. Final minutes are sent only where there are substantial revisions to the draft minutes. Draft minutes are distributed to all RPTAC members, presenters, Executive Board Members of the NYS Assessors' Association, regional coordinators for county directors, IAAO Chapter Presidents, and the electronic bulletin board at ORPS.
- Minutes will contain:
- a summary of the presentation or issue
- significant or major points raised - comments will not be attributed unless requested
- actions to be taken, any follow-up required
- decisions reached - where consensus was not reached will be noted
- All meetings have an agenda. Agendas are formulated from ideas developed at the previous meeting, issues raised by the organizations' chairs, and items brought to the attention of the facilitator between meetings. The agenda and materials supporting the agenda items are sent out ten calendar days prior to the meeting. Additions to the agenda on the day of the meeting are strongly discouraged and are only accepted by consensus of RPTAC members. The draft agenda is distributed to the chair of each group, all ORPS members and presenters for comments. The final agenda is distributed to all RPTAC members, presenters, Executive Board Members and Executive Secretary of the NYS Assessors' Association, regional coordinators for county directors, and the electronic bulletin board at ORPS.
- Meetings of RPTAC are held in March, June, September and December of each year. Additional meetings are held as needed upon mutual agreement of RPTAC. At the close of each meeting, RPTAC decides on the specific time and location for the following meeting. Care is taken to avoid scheduling summer meetings conflicting with the IAO summer conference at Cornell. Meetings are coordinated with Legislative Committee Meetings, the Legislative session and other significant meetings.
- Issues and agenda items may surface that may be interest to other organizations and associations. Each member has the right to have RPTAC consider inviting representatives from those organizations.
- Each delegation has a maximum of six participating members (the presidents of the organizations, ORPS' Executive Director and five each from Assessors' Association, County Directors' Association and ORPS). While each group may choose to bring in other people to express a point of view, the organizations should strive to have the same individuals representing their group at each meeting.
- A non-participating audience may attend. The chair of each delegation is responsible for ensuring that members of their organization understand their non-participatory status and, if necessary, regulating compliance.
- RPTAC supports the need for open discussion and to bring all items raised to closure and/or their appropriate conclusion.
- When a team is formed, its size and composition varies according to the issue. Each team reports periodically to RPTAC. Any decisions, or non-decisions, made by RPTAC are noted in the minutes.
- RPTAC evaluates each RPTAC meeting. Each member is allowed an opportunity to comment on whatever each member chooses.
- As a courtesy to other members, cell phones and pagers will be turned off during the meetings.