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Department of Taxation and Finance

RPTAC Equalization Project Team

MINUTES
October 1, 2008
10:00 a.m. – 3:00 p.m.;
Newburgh Office

Attending:

Assessors:  Tom Frey, Edye McCarthy, Curt Schoeberl, Todd Wiley

County Directors:  Lynda Levine

ORPS:  Pat Holland, HK Lo, Tim Maher, Tom Pinto

S495 Exemption Impact Report

The RPS and excel worksheet reports were reviewed.  Suggestions were made to change “Equalized Value” to “Full Market Value” and that the PILOT (payment in lieu of taxes) form (RP-495 PILOT) should be modified to look different from the RP-495 form.  Other suggestions should be sent to RPS.  Other discussion points included: exemption codes not being used appropriately(non profits being coded incorrectly), information about PILOTs not in assessor's office, pre-print the potential exemption categories,  moving or eliminating some of the columns.

Timing of sale corrections for issuing RARs

There was discussion about the time frame of sales used for the RAR and were there issues for cities and towns with non-standard roll dates.  For 2009 RARs the sales to be used are from July 1, 2007 through June 30, 2008.  The conclusion was there is not a problem.

Rules and Legislation

Nothing to report.

Status of 2008 State Equalization Rates

Most rates are final, except cities and towns with later roll dates.  Six rate complaints were filed, two will go to the November Board meeting.  91% of the LOAs were accepted as the state equalization rates. There was a request for a map showing the percent changes in full value.

Calculation of equalization rates where there is a court approved agreement on taxes to be paid

The best available data is used to calculate the equalization rate.  With these types of agreements the assessment is based on spending not value.  The law states the value of all taxable real property is used in the calculation of the rate.  There is no easy solution to this issue.

Procedures for the 2009 state equalization rates.

Draft procedures were handed out.  Procedures will be presented to the State Board at the November 13, 2008 State Board meeting.  The draft procedure will be sent to team members for comments.

The procedures are similar to the 2008 equalization rate procedures.  The changes from the 2008 procedures include the following: 

1)  The 2009 rate products for cities and towns will be based on a valuation date of July 1, 2008.  The 2009 State equalization rate will represent the ratio of assessed value on the 2009 assessment roll to the July 1, 2008 full value of these municipalities.

2)  The measured roll for a reassessment municipality will be the 2006, 2007, 2008 or 2009 assessment roll; whichever is the most recent reassessment.

3)  The measured roll for new appraisals will be the 2007 assessment roll.

4)  For measured rolls that are earlier than 2008, the aggregate full value for each major type will be adjusted to a July 1, 2008 aggregate full value.

5)  Where a sales ratio study or a CAMA ratio study is used for the residential class, the full value will be as of July 1, 2008 and the measured roll will be the 2008 assessment roll

6) Wording was eliminated that referred to if more than one methodology was used to estimated the full value of major type A, now where there is more than one full value estimate  for major type A the average of the full value estimates is used.

Other discussion: possibility of different tolerance in accepting the local LOA 5% for reassessments, something lower for non-reassessments or depending on whether local analysis data was presented.  Should the tolerance be based on the COD of the municipality?  Another point that was brought up for the future; trending the aggregate full values up to four years instead of three. 

Reaction to the different tolerance in accepting the local LOA

-everyone should be treated the same

- it is an estimate, the estimate may not be that accurate

- different analysts can get different answers

-would hurt the CRM/assessor relationship

2009 PDC Status

Status reports were distributed, everything seems to be on schedule.  Market analysis will begin the 3rd or 4th week in October.  Appraisals are scheduled to be complete in January.

COD Study

Bob Gloudemans was hired to look at standards for CODs.  Scope and timeframe of the study will be shared.

Farm Study

Cornell has completed a draft of the study.

Issues that have been identified that may affect the study;

-certain class codes that are used for agriculture

    322 vacant rural where land is rented

    240 where land is rented to a farmer

-exemption code needs to determine ownership or rented land

-class code and land use

    620 religious where 1100 acres are being farmed

    670 stated owned correctional  1000 acres are farmed

-linking farm parcels as economic units

Next meeting:

January 14, 2009 Newburgh

Updated: