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Department of Taxation and Finance

RPTAC Equalization Project Team

MINUTES
August 12, 2009
10:00am to 2:30pm
ORPS Newburgh Office

Attending:

Assessors:  Colleen Adamec, Tom Donato, Tom Frey, Edye McCarthy, Curt Schoeberl, Denise Trudell and Todd Wiley

County Directors:  Mike Sabansky(via telephone)

ORPS:  Patricia Holland, HK Lo, Tim Maher and Tom Pinto 

Guests: Dave Williams 

Equalization Rate Tolerances

We spent the majority of the meeting developing a plan for modifying the tolerances that are used to confirm the level of assessment as the equalization rate.  The initial draft proposal is as follows:

 

2010 Equalization Rates

No change from 2009 procedures – 5% tolerance for all assessing units.

 

 

2011 Equalization Rates

5% tolerance for assessing units that provide ORPS with a study for at least the residential class.

        Examples of acceptable data:

-          sales ratio study with a minimum of 30 sales or at least three years of sales

-          computer assisted mass appraisal (CAMA) ratio study

-          appraisal ratio study

 

Locality needs to submit data at least 90 days prior to tentative roll date (the deadline will be February 1 for most towns).

 

3% tolerance for assessing units that do not provide data for the residential class.

  

2012 Equalization Rates

5% tolerance for assessing units that provide ORPS with a valid study for at least the residential class (we need to develop standards for what will be considered a valid study).

 

Smaller tolerance for assessing units that do not provide a valid study for at least the residential class.

  

2013 Equalization Rates

5% tolerance for assessing units that provide ORPS with a valid study for the residential class and submit data for the other classes of property that are a significant portion of the roll.  The definition of a significant class will probably be the criteria that we use to identify classes that are studied in our equalization rate calculation.

 

Smaller tolerance for assessing units that do not provide a valid study for the residential class or submit any data for the other significant classes of property.

 

2014 Equalization Rates

5% tolerance for assessing units that provide ORPS with a valid study for the residential class and valid studies for the other classes of property that are a significant portion of the roll.

 

Smaller tolerance for assessing units that do not provide a valid study for the residential class or valid studies for the other significant classes of property.

  

Next Steps

-          Tim Maher will discuss draft proposal with ORPS Senior Managers.

-          ORPS will develop draft procedures for 2010 equalization rates and distribute to team.

-          At our next meeting we will discuss how we will present the proposal to the State Board at their meeting on November 10, 2009.

-          Gain approval from the State Board for our long-term proposal.

-          Subsequent to the approval by the State Board, start development of process to educate assessors, county directors and ORPS staff.



Next meeting:

Wednesday, October 21, 2009 at the ORPS Newburgh office.

 

Topics for next meeting:

-          Finalize proposal for determining tolerance to use for confirming the LOA as the equalization rate.

-          Discuss how and who will present proposal to the State Board.  Probably will include ORPS staff and local officials.

-          Agree on 2010 equalization rate procedures that we will present to the State Board.

-          Status of PDC process for 2010 rolls and rates.

Updated: