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Department of Taxation and Finance

Real Property Tax Administration

  • Thursday September 23, 2004, 1:00 pm–5:00 pm
  • Friday September 24, 2004, 8:30 am–1:00pm

NYS ORPS 16 Sheridan Avenue, Albany, New York 12210

  • Facilitator: Tom Rutnik
  • Recorder: Angie DiMura and Janice Heeran
Thursday, September 23, 2004
Item Results Lead Time
a. Get organized—what's new Minutes approved. New topics identified. T. Rutnik 1:00–1:15
b. Communication and information sharing Communication lists reviewed for missing items. P. Szwedo, R. Hubner, W. Godell, RPTAC members 1:15–3:15
Review inventory lists of information shared between ORPS, county directors and assessors, prioritize and identify problem areas Rank of top 5 most critical items identified for each list. Rank of top 5 items that cause most problems for each list.
Review business process improvement opportunities List of potential business process improvement suggestions.
Review ORPS internet site (external and secure assessment community) Identify strengths and weaknesses of current internet sites, list most desired content or applications.
Discuss next steps Next steps identified.
Break 3:15–3:30
c. E-gov't, PEGS update
Governance structure Understand current e-gov't governance structure. P. Szwedo and B. Sauter 3:30–4:00
9/8/2004 E-gov't meeting Update on e-gov't team activities and membership.
E-gov't team membership Understand grants program and timeframes.
Grants program for local governments Capture input from RPTAC members.
d. First day wrap up Review of action items and decisions. T. Rutnik 4:30–5:00
Make adjustments to Friday agenda.
Friday, September 24, 2004
Item Results Lead Time
e. Get organized Agenda adjusted T. Rutnik 8:30–8:45
f. Valuation issues
Boechk's Marshall Swift Understand business decisions made concerning cost valuation (Boechk and Marshall Swift). C. Aviza and valuation issues sub-committee members 8:45–9:45
Valuation issues sub-committee update Understand short and long term implications
GAR pilot Understand GAR pilot objectives and time frames
g. Forestry valuation
Forestry valuation methods Educate members on current forestry valuation methods used by ORPS for surveys, State owned land and support to locals. D. Williams and D. Lancor 9:45–10:15
Review available tools
Mapping efforts Update on mapping and aerial photography efforts.
Break 10:15–10:30
h. Increase notices
Assessment disclosure notice (511) Review of recommendations from reassessment public relations advisory group to RPS change control board concerning assessment disclosure notice (511) and change notice (510). Geoff Gloak 10:30–11:00
Change notice (510)
i. Training governance group
Training governance team Update on training governance team activities since last RPTAC meeting. J. Bartholomew 11:00–12:00
New training curriculum Understand changes and timeframes for new training curriculum. C. Conklin and T. Frey
j. Non—RPS vendors Understand status of current efforts with non—RPS vendors to create RPS V4 compatible extracts. Tim Maher 12:00–12:30
RPS V4 compatible extracts Determine impact to PEGS effort.
Meeting wrap up  Review of action items and decisions.
Next meeting agenda items defined.
Determine tentative 2005 RPTAC schedule.

RPTAC members
Assessors County directors ORPS
Cathy Conklin (T. Clarkstown) Valeria Coggin (Tompkins) Tom Bellard (Deputy executive director)
Tom Frey (NYS assessor's association) Caryn Kolts (Yates) Tom Griffen (executive director)
Peter Galarneau (Fulton Co. multiple towns) Joseph Maciejewski (Erie) Bruce Sauter (CIO)
Rick Hubner (T. Warwick) John McCarey (Orange) Rich Sinnott (Chief counsel)
Nick Longo (V. Kaiser) Richard Sheflin (Livingston) JoAnn Whalen (SIO)
J. Todd Wiley (T. New Windsor) Michael Swan (Warren) John Wolham (Regional manager, Newburgh)
Alternate Assessors Alternate County directors
Patrick Duffy (T. Cicero and T. West Monroe) Jim Gonyo (Clinton)
Vacant Kathleen Myers (Dutchess)

Active RPTAC teams and sub—committees
 Equalization Project Team (Sub—committee)
Assessors County directors ORPS
Walter Smead (T. Clifton Park) Thomas Bloodgood (Schuyler) Jim O'Keeffe
Dave Briggs (C. Cortland and 5 towns) Paul Burchard (Sullivan) Tim Maher
Val Martens (T. Manlius) Bernard Miller (Essex) Pat Holland
Edye McCarthy (C. White Plains) Robert Diener (Wayne)  
Roger Tibbetts (3 towns Jefferson and 1 town Lewis)  

Valuation issues team
Assessors County directors ORPS
Mario Arevalo (C. Oneonta) Mary Baush (Franklin) Chuck Aviza
Rosalie Fahey (T. Glenville) Jim Gonyo (Clinton) Steve Beals
Edye McCarthy (C. White Plains) Dave Hastings (Oswego) Reesa Guarino
Walter Smead (T. Clifton Park) George Michaud (Putnam) Jeff Jordan