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Online Services Account - Terms and Conditions for Businesses

  1. I certify that I am duly authorized to register with the New York State Department of Taxation and Finance (DTF) as a Master Administrator on behalf of my company, and to act on behalf of my company with respect to its Online Services Account maintained by DTF.
     
  2. I understand and agree that my Online Services Account username and password are selected by me for the purpose of enabling me to conduct Online Services Account functions with DTF on behalf of my company.
     
  3. I understand and agree that I am responsible for keeping the username and password confidential, and must not allow any other person, including tax professionals or other employees of my company, to use them for any reason. Tax professionals and other employees of my company can gain access to the account through their own username and password when I specifically authorize their access.
     
  4. With the express permission of my company, I am authorized to access all of the company's tax information that is currently available with an Online Services Account, or will be available in the future, to receive confidential information from the Tax Department, and to conduct transactions on behalf of my company using the Account (e.g., filing tax returns and other tax documents, initiating electronic payments).  I understand and agree that if the company elects to pay its tax liability with a credit or debit card, then the card holder agrees to, and will be charged, a non-refundable convenience fee, which is in addition to the amount of the tax payment.  See Wells Fargo card payment information to learn more about card payments and the current convenience fee. If the company pays via electronic funds withdrawal, the account holder by authorizing an ACH (automated clearing house) transaction is bound by the NACHA (National Automated Clearing House Association) Operating Rules, by operation of law (for consumer accounts), or by specific agreement by accepting these terms and conditions, and making payment from a business account. I am also expressly authorized to designate other persons within my company to receive confidential information and have access to my company's tax information maintained in the Online Services Account and to conduct transactions on behalf of the company. I understand and agree that I have an obligation to authenticate any person designated by me to act under the provisions of this paragraph. It is also understood and agreed that any person so designated likewise agrees to be subject to all of the terms and conditions set forth herein, including, without limitation, the obligation to keep their username and password confidential and to use them only for job-related activities authorized by my company. I also agree to remove access rights from any person so designated if a change of circumstances warrant such removal, e.g., if the person leaves the employ of the company or if their job responsibilities change such that it is no longer appropriate for the person to have such access.
     
  5. If I provide Electronic Communication Authorization on behalf of my company, I am agreeing that my company will receive the indicated tax-related documents and communications electronically. I understand and agree that DTF will no longer use physical (postal) mail to provide these communications. Instead, DTF will send an e-mail that will be general in nature and if sensitive personal information needs to be communicated, DTF will alert me or the person I designate for that type of communication to sign on to the secure Online Services area of the DTF website to access my company's secure account to receive or provide such information. I further agree that it will be my and/or my designees' responsibility to log in to Online Services to provide updates to my/our e-mail address(es), as necessary, and also to periodically check for new account activity, even if an e-mail alerting to new account activity has not been received. DTF will never request that my company provide sensitive personal information, such as social security numbers, Taxpayer ID numbers, bank account numbers, PINs, user names, or passwords via email.
     
  6. My company and I, and any other person within my company duly designated to have access to an Online Services Account, are jointly responsible for the security of the company's Online Services Account. My company, my designee(s), and I can be held responsible for any access gained and/or any transactions attempted or completed by any unauthorized person who gains access to the Online Services Account as a result of a failure to safeguard our username(s) and password(s).
     
  7. I will immediately report to my company and DTF (by calling 518-485-7884) any information that would lead a reasonable person to believe that an unauthorized person had obtained access to any username and password duly authorized pursuant to these Terms and Conditions.
     
  8. I will not use my username and password for personal use. I will only use them for the purpose of Online Services Account functions and performing job-related activities authorized by my company. 
     
  9. I will disable my Master Administrator Online Services Account if I leave the employ of my company, or if my job responsibilities change such that Online Services Account administration or access is no longer part of my responsibilities. In such event(s), if an alternate Master Administrator has not been authorized prior to my removal as Master Administrator, my company's Online Services Account can only be re-enabled for use by the completion of a new full Online Services Account process by an owner, officer or authorized employee who will become the new Master Administrator.
     
  10. This agreement will be interpreted and enforced in accordance with the laws of New York State.
     
  11. I understand that the Online Services Accounts are being run, in part, through the NYe-Net, which is maintained by the New York State Office for Technology (OFT), and that as an additional condition for use of this application, I am required to agree to the Acceptable Use Policy for Users of NY.gov.
     
  12. I understand DTF may change these Terms and Conditions of Use at any time. I am responsible for checking these terms periodically for changes. If I continue to use an Online Services Account after DTF posts changes, I am signifying acceptance of the new terms.
     
  13. I understand DTF reserves the right, in its sole discretion, and at any time, to terminate my access to my Online Services Account without liability to me or any third party. In addition, access to the site may be monitored by DTF.
     
  14. I understand actual or attempted unauthorized use of any service offered through an Online Services Account may result in criminal and/or civil liability. DTF reserves the right to view, monitor and record activity or use of all services offered through an Online Services Account without notice or permission from me or my company. Any information obtained by monitoring, reviewing or recording is subject to review by law enforcement organizations in connection with investigation or prosecution of possible criminal activity while using an Online Services Account. 
     
  15. I understand DTF may discontinue, edit, delete or change any service offered through an Online Services Account, including, but not limited to:
     
    • restricting availability times
    • restricting compatibility to certain computer software or hardware
    • restricting amounts of use permitted
    • restricting, suspending or terminating a user's right to use any or all of the services offered through an Online Services Account at the DTF's sole discretion and without prior notice or liability.

Disclaimer, Privacy and Security Policies

Please make sure you read DTF's disclaimer, privacy and security policies.

 

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