OSCAR is available Monday through Saturday from 12:00 am until 8:45 pm EST. Telephone support is available Monday through Friday from 8:30 am through 4:30 pm EST. The telephone number to call is (518) 474-7667.
You can perform the following functions in OSCAR:
OSCAR can process up to 30 new vehicles per session.
Yes. Please visit the site often. We will announce new transactions as they become available.
You will need a USDOT number to enroll in and use the OSCAR website.
Additionally, you need a USDOT number if you operate one of the following:
You can file on line at http://www.fmcsa.dot.gov/ or by calling (800) 832-5660.
The Federal Motor Carrier Safety Administration http://www.fmcsa.dot.gov.
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New York State imposes a highway use tax on motor carriers operating certain motor vehicles on New York State public highways. The highway use tax is a weight-distance tax, computed based on mileage traveled by motor vehicles on New York State public highways at a rate determined by the weight of the motor vehicle.
The following motor vehicles are subject to the truck mileage tax Certificate of Registration requirements :
To be exempt, the vehicle must be used exclusively for the exempt activity. It may not be used to deliver passengers or materials. If a carrier intends to use an exempt vehicle in a nonexempt way, the carrier must first obtain a Certificate of Registration and will then be required to file a return to report and pay tax on both the exempt and nonexempt mileage for the entire calendar month.
The exempt vehicles are:
In order to be excluded from the Certificate of Registration requirements, the vehicles must be used for the purpose for which they were designed. They may not be used to deliver passengers or materials. If a carrier intends to use an excluded vehicle for any other purpose, the carrier must first obtain a Certificate of Registration and will then be required to file a tax return to report and pay tax on the mileage traveled during the non-excluded use.
The excluded vehicles are:
Automotive fuel includes diesel motor fuel (kerosene, kero-jet fuel, No. 2 heating oil, and other fuels commonly used in diesel engines) and motor fuel (gasoline, aviation gas, benzol, and other fuel suitable for use in motor vehicle engines other than diesel engines).
All mileage traveled on those portions of the New York State Thruway for which the Thruway Authority charges a toll is exempt from the truck mileage tax.
HUT Certificate of Registrations are not transferable.
If a Certificate of Registration is lost, mutilated, or destroyed, the carrier may request a duplicate Certificate of Registration by filing Form TMT-334, Application for Highway Use and/or Automotive Fuel Carrier Replacement Certificate(s) of Registrations and/or Stickers. There is a $2 fee for each duplicate Certificate of Registration. Duplicate HUT credentials can also be obtained through OSCAR.
To request the closure of your HUT account, complete the HUT tax return for your last operational period and write "final" across the top of the return. Mail the return to the address indicated on the return. Return your original HUT Certificate of Registrations to NYS Tax Department, Highway Use Tax Unit, Registration Section, WA Harriman Campus, Albany, NY 12227. Do not mail your Certificate of Registrations with your final return.
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The International Fuel Tax Agreement (IFTA) is an agreement between most U.S. states and Canadian provinces which simplifies the reporting of fuel taxes by allowing a motor carrier to report all the fuel taxes that it owes to the various IFTA member jurisdictions to a single base jurisdiction. Under IFTA, a carrier need only get a single IFTA fuel tax license for all its qualified motor vehicles. The carrier must also get two IFTA decals for each qualified motor vehicle. Both must be obtained from the carrier's base jurisdiction. The license and decals will allow those vehicles to travel in all IFTA member jurisdictions.
New York State imposes a fuel use tax on carriers who operate certain qualified motor vehicles on the public highways of New York State, including the toll-paid portion of the New York State Thruway. The fuel use tax rates change each quarter based on the average price of fuel in the state. A carrier computes and pays the fuel use tax on the gallons of fuel used to operate qualified motor vehicles on New York State public highways . A credit against the fuel use tax is allowed for fuel that the carrier purchased tax paid in New York State for use in those vehicles. The purpose of the fuel use tax is to subject fuel purchased outside New York State and used to operate qualified motor vehicles on the state's public highways to the same taxes as are imposed on in-state purchases (excise tax, sales tax, and petroleum business tax).
If you operate one or more qualified motor vehicles in two or more IFTA member jurisdictions, you should apply to your base jurisdiction for an IFTA license and decals. New York State is your base jurisdiction if:
A qualified vehicle means a motor vehicle, other than a recreational vehicle, used, designed, or maintained for transportation of persons or property, that meets any of the following criteria:
To be exempt, the vehicle must be used exclusively for pleasure and not be involved in any business endeavor.
The exempt vehicles are:
None. All miles traveled on New York State public highways, including the New York State Thruway are taxable.
If you lease a qualified motor vehicle, without a driver, from a rental company that has an IFTA license and decals on the vehicle, you are not required to obtain an IFTA license and decals for the vehicle. However, if the lease is for 30 days or more, you may choose to obtain your own IFTA license and decals for the vehicle. As the licensee, you would be required to report and pay the fuel taxes. In this situation, the vehicle may be IFTA licensed by both you and the owner of the vehicle, and may have two sets of decals displayed on it.
If you lease a qualified motor vehicle from an independent contractor, the independent contractor is required to get an IFTA license and decals for the vehicle. However, if the lease is for 30 days or more, you and the owner of the vehicle have the option of designating which of you will get the IFTA license and decals for the vehicle, and will report and pay the fuel taxes.
A leasing agreement should detail which party, lessor or lessee, is responsible for reporting the fuel taxes. In the absence of a written leasing agreement, or if the agreement is silent regarding responsibility for reporting and paying fuel taxes, you will be responsible for reporting and paying fuel taxes.
Although not vehicle specific, IFTA decals are not transferable.
If you lose, mutilate, or destroy your original IFTA license, you may request a duplicate. The fee for a duplicate license is $2. In addition, if you lose, mutilate or destroy an IFTA decal, you may request a replacement decal at a cost of $4 per decal. Use Form IFTA-9, Application for Additional Decals, Replacement Decal(s) or Duplicate License, to request a duplicate license or replacement decal(s).
Yes. IFTA qualified motor vehicles that travel on New York State's public highways must have both the IFTA license and decals and the HUT/AFC Certificate of Registration.
Possibly. See question Who is required to register for IFTA?
To request the cancellation of your IFTA license, complete the IFTA quarterly tax report for your last operational quarter and check the Cancel License box. Mail the report to the address indicated on the report. Return your original IFTA license and any unused decals to NYS Tax Department, Highway Use Tax Unit, Registration Section, WA Harriman Campus, Albany, NY 12227. Do not mail your license and decals with your final report.
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IRP stands for International Registration Plan, a co-operative agreement for registering vehicles that travel into two or more jurisdictions. The IRP provides for payment of licensing fees based on the percentage of fleet miles operated in each jurisdiction. The unique feature of the IRP is that although license fees are paid to the base jurisdiction and distributed to the jurisdictions in which the fleet operates, only one (1) license plate (or set of plates) and one (1) cab card is issued for each fleet vehicle. For a complete list of the jurisdictions that are members of IRP please see the NY IRP Manual.
"Apportionable Vehicle" means any vehicle, except recreational vehicles, vehicles displaying restricted plates, city pick up and delivery vehicles, buses used in transportation of chartered parties, and Government-owned vehicles, used or intended for use in two (2) or more member jurisdictions that allocate or proportionally register vehicles and is used for the transportation of persons for hire or designed, used or maintained primarily for the transportation of property and:
By using the OSCAR system
By using the following link to access complete instructions and forms. http://www.nysdmv .com
Since the IRP fees are calculated using each jurisdictions method of calculating registration fees and then multiplying that by the percentage of miles to be traveled in each jurisdiction, it is impossible to determine what the registration will cost until the application has been processed.
You must make sure that you have received the proper proof of ownership for the vehicle you are purchasing. The most common forms of ownership documents are a Certificate of Title or a Manufacturers Certificate of Origin (MCO) with associated selling dealership documentation. Without proper proof, getting a title or transferable registration in your name may be time-consuming, difficult or impossible.
For more complete information on common proofs of ownership and instructions on how to apply for ownership in your name please click on the following link. http://www.nysdmv.com
You may also find our brochures "Let the Buyer Be Aware" and "Q&A About Your Title Certificate" helpful.
Yes. The owner must sign the "Registration Authorization" section on the Schedule A & C (IRP-6), complete Registration Authorization Form (MV-95) or sign "If the Registrant Is Not The Owner" section on the front of the Registration and Title Application Form MV-82.
The required liability insurance and NYS Insurance ID card must be in the registrant's name.
Proof of identity and date of birth (individuals only) must be presented for both the registrant and the owner, regardless of which party submits the application.
A registration will be issued in the registrant's name, but the certificate of title will remain in the owner's name.
You must apply for replacement registration items through the IRB in Albany by submitting a completed International Registration Plan Schedule A & C (IRP-6) as soon as possible. For additional information and more explicit instructions please use the following link. http://www.nysdmv.com.
IRP offers three different types of temporary registrations; Temporary Authority (TA), Trip Permit, and Hunter's Permit.
Temporary Authority (TA)
A Temporary Authority (TA) is a 30-day Certificate of Registration issued by IRB to NY carriers with an established, paid IRP account in good standing for the current registration year. The purpose of a TA is to allow established carriers to change their current IRP fleet by:
You may apply for a Temporary Authority by using the OSCAR system or for instructions on other ways to obtain a Temporary Authority please go to the New York DMV website at http://www.nysdmv.com.
Vehicles meeting the above requirements that fail to obtain a valid Trip Permit prior to entering a member IRP jurisdiction may be subject to full registration fees for that jurisdiction.
A Hunter's Permit is issued to an owner-operator (lessor) who terminates a lease and has to surrender the apportioned license plate and cab card to the carrier (lessee). This permit enables a vehicle or combination of vehicles to use the highways in all jurisdictions for the purpose of finding a new job. The Hunter's Permit is valid for vehicles operating at unladen weight only and is nontransferable. The New York Hunter's Permit is valid for 30 days at a cost of $10.00. The Hunter's Permit is valid for the power unit or power unit and trailer. For more information on obtaining this permit, please contact the IRB by phone at (518) 473-5834.
Apply by mail or in IRB office. If you will be changing any information that is on your title (VIN, year, make, etc.), the title must be changed first. Please see Frequently Asked Question's "How can I change information on a current registration and/or title?" on this web site.
If the change you are trying to make is not information on your title or if you have already had your title changed, you must submit:
Proof of change to be made. See requirements in the International Registration Plan Instruction Manual (IRP-8).
If you wish to just change your address on your registration, submit International Registration Plan Schedule A & C (IRP-6) with corrected address.
Once this change is made, you will receive a bill and/or request for additional information. Payment and all required documentation must be submitted in order to receive your new credentials. Payment must be in the form of cash (in IRB office only), certified check or money order.
Apply by fax. Fax in the information listed along with an IRP Temporary Authority (TA) Request Form (IRP-21). You will receive via fax a 30 day Temporary Authority, which you may use during the valid time period. Within 30 days you will receive a bill (a $5.00 TA charge will be included per vehicle) and checklist. Prior to the expiration of the Temporary Authority we must receive your payment in the mail, we will than send your new registration credentials to you.
You may amend the name of your IRP account if one of the following situations applies:
For complete instructions on what to do to amend the name on your account please click on the following link. http://www.nysdmv.com Contact the IRB office directly by phone at (518) 473-5834, if the above situations do not apply to you.
We will mail you a renewal report about 90 days before your registration expires. Follow the instructions, International Registration Plan Renewal Packet (IRP-34) enclosed with your renewal. The completed renewal application must be returned to IRB at least 45 days prior to expiration. Although most renewals are processed in less time, you should allow up to 3 weeks to receive your bill. Once you receive your bill you should send payment and any other necessary paperwork that was requested on a checklist, as soon as possible. Payment must be received 20 days prior to your expiration to be sure you receive your new credentials prior to expiration. If your renewal is not received by the IRB at least 45 days prior to your expiration and your payment is not received at least 20 days prior to your expiration, we can not guarantee that your renewed credentials will be received on time.
If your address changed, and you did not receive a renewal report you may use the International Registration Plan Schedule A & C (IRP-6) and the International Registration Plan Schedule B (IRP-5) in place of the renewal report and follow all other instructions indicated above.
You cannot renew your registration at the IRB office. You may drop-off your renewal only and we can send you the bill and checklist or call you with this information, at your request, once processing is complete. Drop-off renewals are processed in order of date received.
You must allow up to 10 days from the day your payment is processed for your registration documents to be mailed to you. In order to verify the day your payment was made, call IRB at (518) 473-5834. If you have not received your registration within this time period, please contact the IRB using the phone number listed above.
If your address is incorrect, you will have to request duplicate registrations, using the International Registration Plan Schedule A & C (IRP-6) and pay a $2.50 per registration fee. If you should also be receiving plates you will also have to request new plates using the Schedule A & C (IRP-6) and pay an additional $25 per plate fee.
You may transfer your registration to another vehicle being newly registered in your name or surrender your plates to the New York IRB office either by mail or in person. Refunds of NY IRP fees are permitted only in limited circumstances. For more information on transferring your registration to another vehicle or for information circumstances when a refund may be permitted please use the following link. http://www.nysdmv.com
Refunds of NY IRP registration fees are permitted only under specific circumstances. For information on those circumstances where a refund may be permitted either to a NY based carrier or a carrier based in another jurisdiction and forms to apply for a refund please click on the following link. http://www.nysdmv.com
A Form 2290 is the Heavy Vehicle Use Tax Return. The form may be obtained from the Internal Revenue Service.
Form 2290 and payment must be filed with the Internal Revenue Service.
Internal Revenue Service or call them at (800) 829-1040. Forms may be obtained by calling (800) 829-3676.
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Special Hauling Permits are required to move vehicles and/or loads on New York State highways if the vehicle and/or loads exceed legal dimensions or weights specified in Section 385 of the New York State Vehicle and Traffic Law. These permits are generally for non-divisible loads. A non-divisible load means any load or vehicle exceeding applicable length or weight limits which, if separated into smaller loads or vehicles, would:
A Special Hauling Permit is generally issued for the transportation of a single piece or item. However, multiple items are allowable as long as the additional items do not cause an overweight condition or cause an additional over-dimensional condition.
Note: A Divisible Load Overweight Permit can only be issued for a vehicle, or combination of vehicles, transporting a load where combination of vehicle and load are of legal dimensions. A Divisible Load Overweight Permit cannot be used in conjunction with a Special Hauling Permit. For more information on Divisible Load Overweight Permits, please contact the NYSDOT Central Permit Office at (888) 783-1685.
Legal dimensions and weights for New York are defined in the following document:
As noted above, legal dimensions and weights are specified in Section 385 of the New York State Vehicle and Traffic Law. The below link contains this section of the VTL:
There are two main categories of Special Hauling Permits, trip permits and monthly/annual permits. Trip permits are valid for a single trip on a specified route. Monthly/annual permits are valid for multiple trips within a specified time period. These permits are valid on any route under NYSDOT jurisdiction within their approved area, subject to any applicable travel restrictions. These permits also have dimension and weight limitations, depending on the permit type. Some monthly/annual permits are issued for specific commodities, such as cranes, sealed containers, etc.
Below is a link that lists all Special Hauling Permit types and fees.
Special Hauling Permits are only valid on routes under NYSDOT jurisdiction, which are basically State highways. NYSDOT permits are not valid on the New York State Thruway or within New York City. The phone number for the NYS Thruway's permit office is (518) 436-2793, and the phone number for NYCDOT's permit office is (212) 839-6341.
When traveling on local highways, permitting procedures vary depending on the jurisdiction. Some issue their own Special Hauling Permits, others accept NYSDOT permits. Each municipality must be contacted regarding travel on their highways. Below is a link containing contact numbers for municipal Public Works Commissioners & Highway Superintendents:
Requirements, in the form of conditions and restrictions, will be listed on the issued permit. All vehicles over legal dimension require the following:
Certified civilian escort and/or police escort vehicles may be required depending on the size of the permitted vehicle. Below is a link that lists specific requirements for Special Hauling Permits:
Vehicles/loads that exceed certain dimensions do require a route survey. This requires that the route of travel be physically traveled and the surveyor must certify that sufficient clearance exists. Below is a link that contains the route survey form. In order to perform a route survey, the surveyor must be a New York State Certified Escort.
In order to become a New York State Certified Escort, you must pass a test administered by the New York State Department of Motor Vehicles. New York does not accept certifications from other states. Below is a link containing information on Certified Escorts, including the New York State Certified Escort Manual and information on how to take the test.
The below link contains a form used to change information on your account or to add a new account to our system. Please email this form to email@example.com or fax to (518) 457-0367.
You can contact the NYSDOT Central Permit Office by phone at 1 (888) 783-1685 or (518) 485-2999. Press "1" to speak to a Divisible Load representative, "2" to speak to a Special Hauling representative, or "3" for general office questions. The Central Permit Office can be contacted via email at firstname.lastname@example.org.