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As of November 1, 2008, magnetic media files for the NYS-45-ATT Wage Reporting are no longer accepted. Instead, use the Wage Reporting Web Upload to report wage data and fourth quarter withholding information online. You must create an Online Services account before you can upload your information.
Certain employers are required to use the Wage Reporting Internet Upload. These employers include those who report wage and withholding information for 250 or more employees/payees in four consecutive quarters.
Files must be submitted by Web Upload in one of the formats as explained in the documents below:
- Publication 69, Electronic Reporting of Quarterly Combined Wage and Withholding Tax Information
- Publication 911, Electronic Reporting of Quarterly Wage and Withholding Tax Information Based on Federal Formats
- Social Security Administration’s Specifications for Filing Forms W-2 Electronically (EFW2), modified as required below (You cannot use the EFW2 format if the submitter or a submitter’s client reports information that has an EIN with alpha characters in other than the first two positions or has a suffix in their EIN):
| Use position 243 to provide a wage/pension indicator (regular wages = “W” and other wages = “O”) in the RS record |
| Include at least one RS36 record |
| Zero fill positions 320-330 if you are not required to report local tax |
| Report Yonkers income tax withheld in the Supplemental Data 2 field, positions 413-487 in the RS record type. Right justify and zero fill positions 413-423. Blank fill positions 424-487. |
| Use either an RT or RU record identifier for the Total Record. Do not include both identifiers. |
- Uploaded files must have one of the following valid extensions: .zip, .txt, .dat, .rpt
Contact our Withholding Tax Information Center if you have questions about our technical specifications.
Last Modified: February 03, 2012